Trinity College Meeting Agenda (9th)

(Live google document link) (Facebook event link)

April 3, 2017 | 8pm | The Buttery

  1. Call to Order
  2. Reports
    1. Heads of College, Arts and NRA
    2. TCBS Chair
    3. Finance Committee Chair
  3. Fiscal Policy Amendments (2nd vote)
    1. Clarify wording of club funding clause: “organizations in their first calendar year of operation may not receive funding totalling more than $400” – Section III vi.
      Motioned: Liz Gross
      Seconded: Kendra Dempsey
    2. Add Section III vi: All clubs seeking funding from Finance Committee must report all sources of funding within their budget, including sources external to Trinity College and any that they plan to seek in the future. If external funding is received after the passing of their budget, the club must make Finance Committee aware of all of their sources of funding.
      Motioned: Liz Gross
      Seconded: Kendra Dempsey
    3. Add clause vii: Clubs may use a portion of their budget as honoraria or gifts for panelists/speakers in the form of charitable donations only with a ⅔ majority vote at Finance Committee
      Motioned: Liz Gross
      Seconded: Kendra Dempsey
    4. Add Clause III.viii: All clubs or groups that receive funding for inventoried items will be required to provide an update to the Finance Committee on the status of those items if requested, in order to receive funding for the upcoming year.
      Motioned: Liz Gross
      Seconded: Kendra Dempsey
  4. SCCC (2nd vote)
    1. Presentation from the SCCC Chair
    2. SCCC Proposals over $25,000 (requires two TCM votes to pass)
      1. Bike Storage – $32,800
      2. Abbott Room – $31,397
      3. Seamen and Rigby Room Renovations – $100,000 (diverted from previous year’s funds)
  5. Elections
    1. NRAC Events Coordinator
    2. Salterrae Treasurer
    3. 2nd Year Head of Non-Res (Male)
  6.  Levies (see Levy Suggestions document in the Drive)
  7. Honoraria
    1. HC Recommendations (see “Honoraria Recommendations” in Google Drive) + $1500 for each current Head of College, Head of Arts, and Head of Non-Resident Affairs
      Motioned: Julien Ferland
      Seconded: Sarah Harrison
  8.  CRO/DRO Report and Recommendations
  9. Motions
  10. Other Business

 

 

 

Trinity College Meeting Minutes (8th)

March 20, 2017 | 8pm | The Buttery

  1. Call to Order
  2. Reports
    1. Heads of College, Arts and NRA
      1. Head of College
        1. We have been replaced, and thank you so much for voting UTSU election.
        2. Trinity College have one of the highest turnout in the election
        3. Trin Goes To…ESCAPE GAMES! Go sign up
      2. Head of Art
        1. Reach out to the Student head if you have the any concern about the resident diversification.
        2. We are testing out the resident application system, should be up ASAP.
        3. Pay attention to Trin this life for floorplanning social floor
      3. Head of NRA
        1. Message Head of NRA for 5 buck lunch, Bubble soccer , contact the Head of NRA if you want to join.
        2. 100% Free BBQ in early Quard party
        3. NRA coffee is inside strahan available for all NRA students.  
    2. Finance Committee Chair
      1. TC Beats budget amendment passed
      2. All can be founded in google drive
      3. In the future, club mandate and contact information will be able on the Trin Life Website.
  3. Motions
    1. BIRT the President of Trinity College should acquire a Quad Couch immediately.
    2. Amendments to the TCDS Constitution (see document)
      1. Updating the Constitution to be gender neutral (also that our 2 first year representatives are no longer gendered roles as well)
        Motioned: Emily Shaw
        Seconded: Braden Kenny
      2. Making changes to play selection process
        Motioned: Emily Shaw
        Seconded: Braden Kenny
      3. Updating the description of the Publicist role (in the non-elected members section)
        Motioned: Emily Shaw
        Seconded: Braden Kenny
      4. Adding a new executive role of “Graphic Designer” to the non-elected member section.
        Motioned: Emily Shaw
        Seconded: Braden Kenny
      5. All amendments to the TCDS constitution passed
    3.  Fiscal Policy Amendments
      1. Clarify wording of club funding clause: “organizations in their first calendar year of operation may not receive funding more than $400” – Section III vi.
        Motioned: Liz Gross
        Seconded: Kendra Dempsey

        1. Victoria: How are you clarifying it?
        2. Liz: We are change first year to first calendar year to make the amendment more clear.
        3. Amendment Passed
      2.  Add Clause III vi: All clubs seeking funding from Finance Committee must report all sources of funding within their budget, including sources external to Trinity College and any that they plan to seek in the future. If external funding is received after the passing of their budget, the club must make Finance Committee aware of all of their sources of funding.
        Motioned: Liz Gross
        Seconded: Kendra Dempsey

        1. Avnee: So the club will need to notify you the external budget, will you do anything about?
        2. Liz Gross: We simply would like the club to notify us, currently there is not policy on limiting how they spend the external funding
        3. Amendment Passed  
      3.  Add clause vii: Clubs may use a portion of their budget as honoraria for   panelists/speakers in the  form of charitable donations only with a ⅔ majority vote at Finance Committee
        Motioned: Liz Gross
        Seconded: Kendra Dempsey

        1. Dario: Adding a friendly amendment ‘gift or donation’  on the motion.
        2. Amendment Passed
      4.  Add Clause III.vii: Any club that receives funding for inventoried items will be required to provide an update to the Finance Committee on the status of those items if requested, in order to receive funding for the upcoming year.
        Motioned: Liz Gross
        Seconded: Kendra Dempsey

        1. Nish: Adding a friendly amendment “All clubs and groups “ on the motion
        2. Amendment Passed
    4.  SCCC
      1. Presentation from the SCCC Chair
        1. SCCC Proposals under $25,000 (requires one TCM vote to pass)
          1. Club Storage Lockers – $11,060
            1. There will still be non-resident re storage space.
            2. We do not have specific proposal on how club could use the storage. If this proposal.
            3. We aim to take down locker that non-res do not use.
            4. Currently the space is non-gender
            5. It is better for each club have its own club storage space.
            6. Nish: Hopefully this will allow frosh week and Saint could reuse their items.
            7. Stanley: Why do we ask TCDS storage
            8. Leila: This is been a demand from many clubs.  
            9. There will be enough room to storage the bikes and the storage for clubs
            10. Proposal Passed
          2.  Steam Tunnels Mural – $2,000
            1. Would students be allowed to paint its own design?
            2. Leila: We like a unify design for all Steam Tunnels. We will also consult the student when the actual painting occur?
            3. Victoria: Have you talk to school administration?
            4. Leila: Yes, the school administration have review the proposal and think it is feasible.
            5. Proposal Passed
        2.  SCCC Proposals over $25,000 (requires two TCM votes to pass
          1. Bike Storage – $32,800
            1. How are you determining we have the access to the storage?
            2. Leila: We could suggest the administration on the access, but it really depends on the administration
            3. Dario: It is for non-rest and winter storage
            4. Leila: Yes
            5. Milton: Where does the money goes to if there is extra left.
            6. Leila: It will go back to the SCCC account.  
            7. Is the a price in using the service. Maybe charging the student for using the bike storage.
            8. Jaclyn: The original idea is that bike storage is free in the past. And the money will not go back to the SCCC account.
            9. Leila: We can recommend administration to do so.
            10. Dario: Maybe you can add bike tool in the basement.
            11. Jaclyn: It is definitely something we can consider.
            12. Victoria Do you think it is relative objection
            13. Jason: It is possible to use a local company, instead of UK company.
            14. Jaclyn: ryerson have the same facility and have the distribution center in Ontario.
            15. Aveen: I do not think that student should be charged for service.
            16. Leila: It is leave to the administration designed, but we would recommend this to the administration
            17. Nish: We should spend money to help non-res students
            18. Antony: It is a fee that we have already paid, so lets put it to good use.
            19. Member of College: There maybe a cheaper alternative.
            20. Antony: There is labour law and union law that increase the cost. This is also in a university setting and custom made.
            21. Antony: Called the Question – Passed
            22. Passed
          2.  Abbott Room – $31,397
            1. Leila: Abbott will become a wellness room and able to book.
            2. Avneet: How can we book the room for work?
            3. Leila: It would be going through the administration, instead having a specific student responsibility for the room.
            4. Dario: In the past, it have been a music practice room, so where will the practice room?
            5. Currently there are two practice room in sub-clerk, and are currently sound-proof equipment/   
            6. Avneet: Called the question
            7. Proposal Passed
          3.  Seamen and Rigby Room Renovations – $100,000 (diverted from previous year’s funds)
            1. Making a kitchen for a Non-resident Student
            2. Previous year’s funds is been passed 2 years ago.
            3. Ali: What do you mean that it has to match the characteristic of room.
            4. Leila:
            5. Thomas: The piano will remain in the Rigby, can be book by student for used.
            6. It is possible witching the room the nonres common room and the SGO? So that Seamen could be a place for nonres student.
            7. Anthony: I hope that SGO can be a part of the wider planning.
            8. Judy: I think it is better to see how it goes, and where to go next year.
            9. Dario: It is important to keep non-res common room and the Seamen together.
            10. Judy: It is up to the heads to decide how to use the SGO and the common room.  
            11. Call the question
            12. Passed
    5.  Motions
      1. BIRT the President of Trinity College should acquire a Quad Couch immediately and if the Quad Couch is not acquired by this weekend, they shall be publicly shamed. If this does not happen by this weekend, the TCM Chair shall write a letter to the President in alternating fonts on official TCM letterhead and posted publicly as well
      2. BIFRT the couch should preferably be leather (or pleather)
      3. Passed
    6.  Electoral policy Amendment
      1. Strike the indicated phrase from section 9.7 of the Electoral Policy
      2. 9.7 – Each candidate is permitted one scrutineer to be present for the ballot count. A candidate’s scrutineer for a given election may only be present for the counting of ballots for said election. Candidates may not be present. The list of students who participated in that day’s elections shall be made available to the scrutineers in order that they may compare the number of those students who have voted to the number of votes in the ballot box, as well as confirm with those marked as having voted as to whether or not they have actually voted. Scrutineers are not permitted to reveal the distribution of votes in the elections, except to the candidates. nor are the CRO/DRO and his or her assistants, except to declare which candidates have been elected.
      3. Passed
    7.  Other Business
      1. Antony: Quad party day, there will be be high table with wine, student will be getting email, about it.

Trinity College Meeting Agenda (8th)

(Live google document link) (Facebook event link)

March 20, 2017 | 8pm | The Buttery

  1. Call to Order
  2. Reports
    1. Heads of College, Arts and NRA
    2. Finance Committee Chair
  3. Amendments to the TCDS Constitution (see document)
    1. Updating the Constitution to be gender neutral (also that our 2 first year representatives are no longer gendered roles as well)
      Motioned: Emily Shaw
      Seconded: Braden Kenny
    2. Making changes to play selection process
      Motioned: Emily Shaw
      Seconded: Braden Kenny
    3. Updating the description of the Publicist role (in the non-elected members section)
      Motioned: Emily Shaw
      Seconded: Braden Kenny
    4. Adding a new executive role of “Graphic Designer” to the non-elected member section.
      Motioned: Emily Shaw
      Seconded: Braden Kenny
  • Fiscal Policy Amendments
    1. Clarify wording of club funding clause: “organizations in their first calendar year of operation may not receive funding totalling more than $400” – Section III vi.
      Motioned: Liz Gross
      Seconded: Kendra Dempsey
    2. Add Section III vi: All clubs seeking funding from Finance Committee must report all sources of funding within their budget, including sources external to Trinity College and any that they plan to seek in the future. If external funding is received after the passing of their budget, the club must make Finance Committee aware of all of their sources of funding.
      Motioned: Liz Gross
      Seconded: Kendra Dempsey
    3. Add clause vii: Clubs may use a portion of their budget as honoraria or gifts for panelists/speakers in the form of charitable donations only with a ⅔ majority vote at Finance Committee
      Motioned: Liz Gross
      Seconded: Kendra Dempsey
    4. Add Clause III.viii: All clubs or groups that receive funding for inventoried items will be required to provide an update to the Finance Committee on the status of those items if requested, in order to receive funding for the upcoming year.
      Motioned: Liz Gross
      Seconded: Kendra Dempsey
  • SCCC
    1. Presentation from the SCCC Chair
    2. SCCC Proposals under $25,000 (requires one TCM vote to pass)
      1. Club Storage Lockers – $11,060
      2. Steam Tunnels Mural – $2,000
    3.  SCCC Proposals over $25,000 (requires two TCM votes to pass)
      1. Bike Storage – $32,800
      2. Abbott Room – $31,397
      3. Seamen and Rigby Room Renovations – $100,000 (diverted from previous year’s funds)
  •  Motions
    1. BIRT the President of Trinity College should acquire a Quad Couch immediately and if the Quad Couch is not acquired by this weekend, they shall be publicly shamed. If this does not happen by this weekend, the TCM Chair shall write a letter to the President in alternating fonts on official TCM letterhead and post it publicly as well as under the President’s door.
    2. BIFRT the couch should preferably be leather (or pleather)
  •  Other Business
  •  

     

     

    Trinity College Meeting Minutes (7th)

    February 27, 2017 | 8pm | The Buttery

    1. Call to Order 8:15pm
    2. Reports
      1. Heads of College, Arts and NRA
        1. Head of College: All the report items are on the heads report.
        2. Anthony: If any member of college is interested in the election, please read the EP.
        3. Anthony: Week 2 nomination will be up on the thursday after the Week One election.
        4. Thomas: Peer counsellors are hosting different events, remember to read all the poster
        5. Thomas: Resident Diversification will be implement the year after next year.    
        6. NRA: Commutator appreciation week. All students are welcome. There will be also info section on off-res housing.
        7. NRA: Every Tuesday, there will be refil of snacks in NRA common room    
      2. TCBS Chair
        1. Sarah: TCBS passed two mandate,Junior Arts Patrons, and UAAC, and Saints week proposal, Frosh Week Proposals
      3. Finance Committee Chair
        1. Liz: FC, passed both budgets of Saints, Frosh week, Junior Arts Patrons, and UAAC.
    3. Elections
      1. Ratification of Appointed Members to the Honoraria Committee (4)
        1. Anthony Marchese
        2. Julien Ferland
        3. Sarah Harrison
        4. Emma Bailey
          1. All Passed
      2. Honoraria Committee Members-at-Large (5)
        1. Avneet Sharma -Elected
        2. Thomas Prince Robson -Elected
        3. Jason Patrick -Elected
        4. Stanley Chia
        5. Accel – Elected
        6. Nadim Dabbous- Elected
      3. Saints Week Proposals
        1. Cirque du Saints
          1. Saints Co-chair talks about the Saints proposal and the Budgets
          2. The proposal and budgets are endorsed by TCBS and FC
          3. The details of the proposal and the budget is available on the google drive.  
          4. Proposal Passed
      4. Frosh Week Proposals
        1. A Trinematic Adventure
          1. Frosh Week Co-chair goes through the proposal and the Budgets
          2. The proposal and budgets are endorsed by TCBS and FC
            1. Milton Chow When is the sign up of frosh leaders
            2. We will put up application notification next week, for head frosh leaders, Frosh leaders, and other execs position.
    4. Electoral Policy Amendments
      1. Amend section 6.1 to read: “The link to an online nomination form shall be readily available and posted through all electronic media available to the Trinity College Student Government.”
        Motioned: Anthony Marchese
        Seconded: Julien Ferland
      2. Anthony: Simply making the election more modern and accessible.
      3. Remove section 6.4 and 6.8 to reflect the removal of paper nomination forms.
        Motioned: Anthony Marchese
        Seconded: Julien Ferland
      4. Amend section 8.8 to read: “Candidates for Head of College/Head of Arts/Head of NRA shall participate in a forum held under the auspices of the respective Heads in co-operation with the CRO of Trinity College.”
        Motioned: Anthony Marchese
        Seconded: Julien Ferland
      5. All electoral Policy – Passed
    5. Motions
      1. Leila Martin: SCCC is how accepting proposal.
    6.  Other Business
    7. Ajourné  –  8:58pm

    Trinity College Meeting Agenda (7th)

    (Live google document link) (Facebook event link)

    February 27, 2017 | 8pm | The Buttery

    1. Call to Order
    2. Reports
      1. Heads of College, Arts and NRA
      2. TCBS Chair
      3. Finance Committee Chair
    3. Elections
      1. Ratification of Appointed Members to the Honoraria Committee (4)
        1. Anthony Marchese
        2. Julien Ferland
        3. Sarah Harrison
        4. Emma Bailey
      2. Honoraria Committee Members-at-Large (5)
      3. Saints Week Proposals
        1. Cirque du Saints
      4. Frosh Week Proposals
        1. A Trinematic Adventure
    4. Electoral Policy Amendments
      1. Amend section 6.1 to read: “The link to an online nomination form shall be readily available and posted through all electronic media available to the Trinity College Student Government.”
        Motioned: Anthony Marchese
        Seconded: Julien Ferland
      2. Remove section 6.4 and 6.8 to reflect the removal of paper nomination forms.
        Motioned: Anthony Marchese
        Seconded: Julien Ferland
      3. Amend section 8.8 to read: “Candidates for Head of College/Head of Arts/Head of NRA shall participate in a forum held under the auspices of the respective Heads in co-operation with the CRO of Trinity College.”
        Motioned: Anthony Marchese
        Seconded: Julien Ferland
    5. Motions
    6. Other Business

    Trinity College Meeting Minutes (6th)

    January 30, 2017 | 8pm | The Buttery

    1. Call to Order – 8:14pm
    2. Reports
      1. Heads of College, Arts and NRA
        1. Head of College
          1. A written head report is upload to Facebook, TCM drive and TCM event page.
          2. $8000 for future co-chair orientation heads
          3. UTSU election is coming up, it is important members of college to participate.
          4. Updates on SGRT, New College director dropout. Contact Heads of College for more information.
          5. Income students will be charged the orientation week automatically. Making the orientation endorse by the college. It will be a part of the tuition regardless if the frosh attend.   
          6. Opt-out policy for international student will be up to the college administration, further information will be announce. Bursaries will also be able for apply.
          7. U decide campaign, 4 of the 7 UTSU director have publish a statement to support the U-Decide Campaign. Trinity College will play a central party in the Campaign
        2. Head of Arts
          1. Thanks to TCCSA and Victoria Lin in hosting the Chinese New Year High Table.
          2. Piano Policy, as long as you are qualified (level 8 or up) you will be able to play in the Ruby Room
        3. Trin goes to Blue Mountain, please send email/ facebook message to HoA to express your interest. The Transportation is covered. There will be SPA.  
        4. All information will be upload to TCM drive prior to the TCM
        5. NRA
          1. Walk to the US Consulate
          2. If student groups want to host movie night in the NRA common room. Please contact NRA for more information.
          3. Two week after reading week, there will be coffee and tea outside strahan hall. If more people come out, we will start long term planning. NR students will receive an email about this arrangement. Resident student should walk 2 more step to get coffee instead.
          4. There will be sign to stop people for other college to take coffee. You should also bring container for the college to achieve the green initiative.
      2. TCM Chair
      3. If you would like to change the constitution or FC  March 20, will be the deadline to proposal.
        1. Saints and Frosh Proposal please send proposal  Feb 5 sunday, to TCM secretary
        2. Heads Survey will be open this Monday to provide feedback to the Heads.
      4. TCBS Chair
        1. Two new clubs is formed.
        2. Election for the hour committee. 4 will be appointed to TCBS. Next TCM 5 member will be elected
      5. Finance Committee Chair
      6. Non-levied Clubs and levied clubs are passed.
      7. Minutes are now available. Please contact to FC chair to more information
      8. Motion externalized James Bond Society Budget
        1. Motioned by Alex McKeever
        2. Alex: External funding is not a long term solution.
          1. Alex: There is also a bias in the Finance Committee towards the JBS
          2. Alex: Attendance is high, reflecting a high demand. If the college would like to decrease spending alcohol and they are willing to work with heads.
        3. Lelia: How is $200 is gonna spend.
          1. Please refer to the Budget on the drive.
        4. Member of college: Is there a ban on James Bond Society on JCR.
          1. There is not a ban. We will continue to talk to the School administration to use the JCR
        5. Nish: How many member is attending your meeting?
          1. High hat 36 old members + 18 new members. There 36 is the members that join the first one and continue to attend the second one.
        6. Victoria: How many of the $200 is going towards to alcohol ?
          1. None of the money will be spend on alcohol with TCM money.
        7. Rachel  – Call the question
          1. Passed
          2. Budget – passed
      9. Motion to externalized Finer thing Club
        1. Avneet Sharma: The FC are not consistent. Even Movie night are well attended and well prepared, such as promote female lead. The budget is now on the google drive. Proposing three movie night, which will provide both alcohol and non-alcoholic option. Providing a fun and safe space.
        2. Nish: What is the number of attendance
          1. Avneet Sharma: Around 15-20.
        3. Member of College How to raise money for WIKI?
          1. Simply tell people to fund wiki during the event
        4. Victoria: What does finer club do?
          1. Avneet: Pop culture appreciation club, with a critical angle.  
        5. Chair of FC: Those minutes is a way to provide a transparency.
        6. Joudy Sarraj : How many execs in the club
          1. Avneet: 7 execs on the finance committee
        7. Anthony: Movie nights are too common across non-levied club budgets. The point of FC is to determining if it is good use of college money.  
        8. FC ask people to leave the room. The minute should reflect the actual discussion. The body does not reflect
        9. FC Chair: Welcome to contact the Chair of the FC as the minutes does not necessarily reflect the necessarily reflect. At the sametime, minutes can be challenges to take. But the secretary have try the best to reflect the actually meeting.
        10. Budget – Fails   
        11. Ben: The remark that TCM made is inappropriate, as the majority club vote to support the budgets.
        12. Chair: Apologize for the remark, but it is simply illustrate that the budget requires a ⅔ majority to pass.
      10. TCM Treasurer
        1. Treasures of the club should pick up their check.
        2. Money is being reserved for non-levied clubs that have not apply budget. It is also possible to come backing more budget.
        3. Equipment have to been accounted for year turnover.
      11. TCM Auditor, Deputy Auditor
        1. Rainbow Trin – Passes
        2. TCDS – Passes
    3. Elections
      1. Don’s Selection Committee (2)
        1. Olivia Arski & Ethan Raymond
        2. Val Steckle & Michael Johnston
        3. Shubhi Sahni & Braden Kenny
        4. Emma Bailey & Anthony Marchese – elected
    4. Motions
      1. Motion to change the starting time of all future TCMs in the 2016-17 school year from 8:00pm  to 7:00pm
        Motioned: Usman Malik
        Seconded: Ali Asrani
      2. Victoria: Why did the time is changed to 7:00pm.
      3. Chair: It is decided at the beginning of the year in the constitution of students.
      4. Erin Ross: There is class from 6-8, making it impossible for student to attend.
      5. Joudy Sarraj: To keep in mind for next semester, and email to all non-res student when the TCM should host. For example, when is TCM host at the beginning of the year.
      6. Anthony: Change the Time in the middle of the year will making the governance inconsistent, but the incoming TCM execs should consider the problem.
      7. Ali: Non-res student mostly come more the less developed sector of the society. It is important to have their input
      8. Antony: Call the question
      9. Motion Failed  
    5. Other Business
      1. Adjourned- 9:33pm