Trinity College Meeting Minutes (7th)

February 27, 2017 | 8pm | The Buttery

  1. Call to Order 8:15pm
  2. Reports
    1. Heads of College, Arts and NRA
      1. Head of College: All the report items are on the heads report.
      2. Anthony: If any member of college is interested in the election, please read the EP.
      3. Anthony: Week 2 nomination will be up on the thursday after the Week One election.
      4. Thomas: Peer counsellors are hosting different events, remember to read all the poster
      5. Thomas: Resident Diversification will be implement the year after next year.    
      6. NRA: Commutator appreciation week. All students are welcome. There will be also info section on off-res housing.
      7. NRA: Every Tuesday, there will be refil of snacks in NRA common room    
    2. TCBS Chair
      1. Sarah: TCBS passed two mandate,Junior Arts Patrons, and UAAC, and Saints week proposal, Frosh Week Proposals
    3. Finance Committee Chair
      1. Liz: FC, passed both budgets of Saints, Frosh week, Junior Arts Patrons, and UAAC.
  3. Elections
    1. Ratification of Appointed Members to the Honoraria Committee (4)
      1. Anthony Marchese
      2. Julien Ferland
      3. Sarah Harrison
      4. Emma Bailey
        1. All Passed
    2. Honoraria Committee Members-at-Large (5)
      1. Avneet Sharma -Elected
      2. Thomas Prince Robson -Elected
      3. Jason Patrick -Elected
      4. Stanley Chia
      5. Accel – Elected
      6. Nadim Dabbous- Elected
    3. Saints Week Proposals
      1. Cirque du Saints
        1. Saints Co-chair talks about the Saints proposal and the Budgets
        2. The proposal and budgets are endorsed by TCBS and FC
        3. The details of the proposal and the budget is available on the google drive.  
        4. Proposal Passed
    4. Frosh Week Proposals
      1. A Trinematic Adventure
        1. Frosh Week Co-chair goes through the proposal and the Budgets
        2. The proposal and budgets are endorsed by TCBS and FC
          1. Milton Chow When is the sign up of frosh leaders
          2. We will put up application notification next week, for head frosh leaders, Frosh leaders, and other execs position.
  4. Electoral Policy Amendments
    1. Amend section 6.1 to read: “The link to an online nomination form shall be readily available and posted through all electronic media available to the Trinity College Student Government.”
      Motioned: Anthony Marchese
      Seconded: Julien Ferland
    2. Anthony: Simply making the election more modern and accessible.
    3. Remove section 6.4 and 6.8 to reflect the removal of paper nomination forms.
      Motioned: Anthony Marchese
      Seconded: Julien Ferland
    4. Amend section 8.8 to read: “Candidates for Head of College/Head of Arts/Head of NRA shall participate in a forum held under the auspices of the respective Heads in co-operation with the CRO of Trinity College.”
      Motioned: Anthony Marchese
      Seconded: Julien Ferland
    5. All electoral Policy – Passed
  5. Motions
    1. Leila Martin: SCCC is how accepting proposal.
  6.  Other Business
  7. Ajourné  –  8:58pm

Trinity College Meeting Agenda (7th)

(Live google document link) (Facebook event link)

February 27, 2017 | 8pm | The Buttery

  1. Call to Order
  2. Reports
    1. Heads of College, Arts and NRA
    2. TCBS Chair
    3. Finance Committee Chair
  3. Elections
    1. Ratification of Appointed Members to the Honoraria Committee (4)
      1. Anthony Marchese
      2. Julien Ferland
      3. Sarah Harrison
      4. Emma Bailey
    2. Honoraria Committee Members-at-Large (5)
    3. Saints Week Proposals
      1. Cirque du Saints
    4. Frosh Week Proposals
      1. A Trinematic Adventure
  4. Electoral Policy Amendments
    1. Amend section 6.1 to read: “The link to an online nomination form shall be readily available and posted through all electronic media available to the Trinity College Student Government.”
      Motioned: Anthony Marchese
      Seconded: Julien Ferland
    2. Remove section 6.4 and 6.8 to reflect the removal of paper nomination forms.
      Motioned: Anthony Marchese
      Seconded: Julien Ferland
    3. Amend section 8.8 to read: “Candidates for Head of College/Head of Arts/Head of NRA shall participate in a forum held under the auspices of the respective Heads in co-operation with the CRO of Trinity College.”
      Motioned: Anthony Marchese
      Seconded: Julien Ferland
  5. Motions
  6. Other Business

Trinity College Meeting Minutes (6th)

January 30, 2017 | 8pm | The Buttery

  1. Call to Order – 8:14pm
  2. Reports
    1. Heads of College, Arts and NRA
      1. Head of College
        1. A written head report is upload to Facebook, TCM drive and TCM event page.
        2. $8000 for future co-chair orientation heads
        3. UTSU election is coming up, it is important members of college to participate.
        4. Updates on SGRT, New College director dropout. Contact Heads of College for more information.
        5. Income students will be charged the orientation week automatically. Making the orientation endorse by the college. It will be a part of the tuition regardless if the frosh attend.   
        6. Opt-out policy for international student will be up to the college administration, further information will be announce. Bursaries will also be able for apply.
        7. U decide campaign, 4 of the 7 UTSU director have publish a statement to support the U-Decide Campaign. Trinity College will play a central party in the Campaign
      2. Head of Arts
        1. Thanks to TCCSA and Victoria Lin in hosting the Chinese New Year High Table.
        2. Piano Policy, as long as you are qualified (level 8 or up) you will be able to play in the Ruby Room
      3. Trin goes to Blue Mountain, please send email/ facebook message to HoA to express your interest. The Transportation is covered. There will be SPA.  
      4. All information will be upload to TCM drive prior to the TCM
      5. NRA
        1. Walk to the US Consulate
        2. If student groups want to host movie night in the NRA common room. Please contact NRA for more information.
        3. Two week after reading week, there will be coffee and tea outside strahan hall. If more people come out, we will start long term planning. NR students will receive an email about this arrangement. Resident student should walk 2 more step to get coffee instead.
        4. There will be sign to stop people for other college to take coffee. You should also bring container for the college to achieve the green initiative.
    2. TCM Chair
    3. If you would like to change the constitution or FC  March 20, will be the deadline to proposal.
      1. Saints and Frosh Proposal please send proposal  Feb 5 sunday, to TCM secretary
      2. Heads Survey will be open this Monday to provide feedback to the Heads.
    4. TCBS Chair
      1. Two new clubs is formed.
      2. Election for the hour committee. 4 will be appointed to TCBS. Next TCM 5 member will be elected
    5. Finance Committee Chair
    6. Non-levied Clubs and levied clubs are passed.
    7. Minutes are now available. Please contact to FC chair to more information
    8. Motion externalized James Bond Society Budget
      1. Motioned by Alex McKeever
      2. Alex: External funding is not a long term solution.
        1. Alex: There is also a bias in the Finance Committee towards the JBS
        2. Alex: Attendance is high, reflecting a high demand. If the college would like to decrease spending alcohol and they are willing to work with heads.
      3. Lelia: How is $200 is gonna spend.
        1. Please refer to the Budget on the drive.
      4. Member of college: Is there a ban on James Bond Society on JCR.
        1. There is not a ban. We will continue to talk to the School administration to use the JCR
      5. Nish: How many member is attending your meeting?
        1. High hat 36 old members + 18 new members. There 36 is the members that join the first one and continue to attend the second one.
      6. Victoria: How many of the $200 is going towards to alcohol ?
        1. None of the money will be spend on alcohol with TCM money.
      7. Rachel  – Call the question
        1. Passed
        2. Budget – passed
    9. Motion to externalized Finer thing Club
      1. Avneet Sharma: The FC are not consistent. Even Movie night are well attended and well prepared, such as promote female lead. The budget is now on the google drive. Proposing three movie night, which will provide both alcohol and non-alcoholic option. Providing a fun and safe space.
      2. Nish: What is the number of attendance
        1. Avneet Sharma: Around 15-20.
      3. Member of College How to raise money for WIKI?
        1. Simply tell people to fund wiki during the event
      4. Victoria: What does finer club do?
        1. Avneet: Pop culture appreciation club, with a critical angle.  
      5. Chair of FC: Those minutes is a way to provide a transparency.
      6. Joudy Sarraj : How many execs in the club
        1. Avneet: 7 execs on the finance committee
      7. Anthony: Movie nights are too common across non-levied club budgets. The point of FC is to determining if it is good use of college money.  
      8. FC ask people to leave the room. The minute should reflect the actual discussion. The body does not reflect
      9. FC Chair: Welcome to contact the Chair of the FC as the minutes does not necessarily reflect the necessarily reflect. At the sametime, minutes can be challenges to take. But the secretary have try the best to reflect the actually meeting.
      10. Budget – Fails   
      11. Ben: The remark that TCM made is inappropriate, as the majority club vote to support the budgets.
      12. Chair: Apologize for the remark, but it is simply illustrate that the budget requires a ⅔ majority to pass.
    10. TCM Treasurer
      1. Treasures of the club should pick up their check.
      2. Money is being reserved for non-levied clubs that have not apply budget. It is also possible to come backing more budget.
      3. Equipment have to been accounted for year turnover.
    11. TCM Auditor, Deputy Auditor
      1. Rainbow Trin – Passes
      2. TCDS – Passes
  3. Elections
    1. Don’s Selection Committee (2)
      1. Olivia Arski & Ethan Raymond
      2. Val Steckle & Michael Johnston
      3. Shubhi Sahni & Braden Kenny
      4. Emma Bailey & Anthony Marchese – elected
  4. Motions
    1. Motion to change the starting time of all future TCMs in the 2016-17 school year from 8:00pm  to 7:00pm
      Motioned: Usman Malik
      Seconded: Ali Asrani
    2. Victoria: Why did the time is changed to 7:00pm.
    3. Chair: It is decided at the beginning of the year in the constitution of students.
    4. Erin Ross: There is class from 6-8, making it impossible for student to attend.
    5. Joudy Sarraj: To keep in mind for next semester, and email to all non-res student when the TCM should host. For example, when is TCM host at the beginning of the year.
    6. Anthony: Change the Time in the middle of the year will making the governance inconsistent, but the incoming TCM execs should consider the problem.
    7. Ali: Non-res student mostly come more the less developed sector of the society. It is important to have their input
    8. Antony: Call the question
    9. Motion Failed  
  5. Other Business
    1. Adjourned- 9:33pm

Trinity College Meeting Minutes (5th)

January 9, 2017 | 8pm | The Buttery

  1. Call to Order – 8:10 pm
  2. Reports
    1. Heads of College, Arts, and NRA
      1. Heads of College
        1. Future reports will be in a form of one-page report, upload to TCM drive prior to the TCM. The Heads’ report will be distributed by college email list.
        2. Heads’ Reports will still remain but in a Q&A format. Office hour will also be a way for a member of college to contact heads.
        3. Do heads’ team have any information on the CFS Bank Account?
        4. Please read the varsity to CFS information. The Heads’ team have not received any news besides the varsity news
        5. The JCR is reopen.
      2. Heads of Arts
        1. Social events coming up:
          1. Tickets for pub
          2. Wednesday night, LIT will be off campus.
          3. Friday night, Athletic the sign up will be live at noon
          4. Conversazione coming up
          5. Check Trin-this-week for more information
      3.   NRA
        1. Restock Snack in the NRA common room.
        2. 5 bucks lunch
        3. If you have any suggestion for NRA or goes to, please contact the heads.
        4. ‘TTSeeley’ will be the name for the next party for NRA.
      4. TCM Treasurer
      5. Finance Committee Chair
        1. There is a meeting early today.
        2. An additional 200 dollars are relocation
      6.  TCM Auditor, Deputy Auditor
        1. Stephanos – Passed
        2. TCES – Passed
        3. NRAC – Passed
        4. TCA – Passed
        5. TCLI – Passed
        6. Trin Review – Passed
        7. TCVS – Passed
        8. Salterrae – Passed
        9. TCM – Passed
        10. Saints – Passed with a warning
        11. Rainbow Trin – TBD (Waiting for bank statement)
        12. TCDS – TBD (Waiting for bank statement)
        13. All the document will be on google drive.
  1. Salterrae Constitution Amendments
    1. Amending: ARTICLE 11 – ELECTIONS 1) The election of all other Executive Members (see Article 4) will be conducted internally at the Salterrae Elections Meeting after the new Editor in Chief has been elected through Trinity College Elections and after the release of the final Salterrae issue of the academic year. 2) The election of the First Year Representatives (Junior Design Editor and Junior Copy Editor) will be conducted at the first GMM of the academic year. 3) Voting privileges are granted in all internal elections to all members of the Salterrae, Executive and non-Executive.   Amending to: ARTICLE 11 – ELECTIONS & APPLICATION PROCESSES 1) The election of the Senior Copy Editor, Senior Design Editor, Director of Public Relations and Senior Photographer will be conducted internally at the Salterrae Elections Meeting after the new Editor in Chief has been elected through Trinity College Elections and after the release of the final Salterrae issue of the academic year. 2) Voting privileges are granted in all internal elections to all members of the Salterrae, Executive and non-Executive. 3) The Copy Editors and Design Editors will be selected via an application process developed by the Editor-in-Chief, the Senior Copy Editor, and the Senior Design Editor after the release of the final Salterrae issue of the academic year. 4) The First Year Representatives (Junior Design Editor and Junior Copy Editor) will be selected by an application process developed by the Editor-in-Chief between the launch of the first and second Salterrae issues of the academic year.   Adding: ARTICLE 16 – RIGHTS TO SUBMISSIONS 1) By submitting to the Salterrae, the writer relinquishes the rights of their article for publication in other venues. Article submissions are the artistic property of the Salterrae. 2) The Salterrae reserves the rights to publish, make amendments to, annotate, and revise the content of the articles submitted to the Salterrae. 3) Any changes made to an article submission must be in kept in with the spirit of the article 4) When requested, the Salterrae editorial board must send the revised article to the author in question.
    2. Anthony Marchese: What are the reasons behind the adding
      1. Maddy Torrie: The Episkopon article last year
      2. Allow the editors to editing the essay, but not complete change the article. Allow the protection
    3. Nish: Is the revised article be view
    4. Amendment made.
      1. Motioned by Nish Chankar
      2. The date execs committed
    5. Shouldn’t the writers themselves have the right of their article? Why the Salterrae have the right to publish in other venues
      1. Maddy Torrie: Is just a standard particle, the rights of their article for publication in other venues.
    6. Anthony Marchese: Why is this not be handled in the TCBS?
      1. Jaclyn Flom: Constitution state that Salterrae Constitution Amendments must be ratified in the TCM.
      2. Motion Passed
  1. Motions
    1. BIRT Arunoshi Singh and Esme Lafleur be ratified as the two common room coordinators/ social direct of Whit for the Winter Semester of the 2016-17 year.
      Motioned by: Nish Chankar
      Seconded by: Joudy Sarraj
    2. Member of College: Will the process of electing social heads be written in the constitution?
      Nish Chanker: No, the process of electing a social head will not be written a constitution. We would like to give the social heads the flexibility to handle the problem case-by-case
    3. Member of College: Is it possible to make it a part of the constitution? Maybe state in what condition a social head should be elected?
    4. Nish Chanker: We will consider it as an option.
    5. Chair: Members of College are more than welcome to put forward any constitution amendment is they think it is necessarily for the college.
    6. Motion Passed.
  1. Other Business
    1. Discussion – Changing the meeting time for upcoming TCM
      1. Motioned by: Usman Malik
    2. Nish: Most meeting of the TCM is attended by residents. Making the TCM meeting early can help non-res student to participate in college affairs.
    3. Anthony Marchese: Continuity is also important, determining such an important issue should be made by the whole college.
    4. Judy: What is the logic pushing the TCM back the to 8 pm?
    5. Chair: Two years ago. TCM had tried to start the TCM at 7 pm. However, during the period of 7 pm to 8 pm, it is easy to lose the quorum. Last year, after consulting with the students through a survey, most members of college think that it is better to host the meeting at 8 pm.
    6. Member of college: Will that be a problem to set a time limit for the TCM instead?
    7. Chair: The time limit to often get push back even there is a time limit for the TCM. So in practice, it does not work. Of course, in procedure wise, it is possible to stop a meeting and pick it back up at the next TCM. Emergency TCM could also be a way to handle important and pressing issues.
    8. Judy: At the end of January, there will be a consultation where members of college can express what they think about the meeting time.
  1. Motion to adjourn
    1. Motion Passed – 9:04 pm

Trinity College Meeting Agenda (5th)

(Live google document link) (Facebook event link)

January 9, 2017 | 8pm | The Buttery

  1. Call to Order
  2. Reports
    1. Heads of College, Arts and NRA
    2. TCM Treasurer
    3. TCM Auditor, Deputy Auditor
      1. Stephanos –
      2. TCES –
      3. NRAC –
      4. TCA –
      5. TCLI –
      6. Salterrae –
      7. Rainbow Trin –
      8. Trin Review –
      9. TCVS –
  3. Salterrae Constitution Amendments
  4. Motions
    1. BIRT Arunoshi Singh and Esme Lafleur be ratified as the two common room coordinators/ social direct of Whit for the Winter Semester of the 2016-17 year.
      Motioned by: Nish Chankar
      Seconded by: Joudy Sarraj
  5. Other Business
    1. Changing the meeting time for upcoming TCM
      Motioned by: Usman Malik
      Seconded by: Joudy Sarraj

Trinity College Meeting Minutes (4th)

December 5, 2016 | 8pm | The Buttery

  1. Call to Order – 8:12 pm
  2. Equity Statement and Land Acknowledgement
  3. Reports
    1. Heads of College, Arts and NRA
    2. Finance Committee Chair
      1. Member of College: Is it possible not be in camera during the next Financial Committee, especially during the fund allocation period.
      2. Leila Martin: Currently the constitution allows the financial committee to go in camera whenever the members of the committee wish to. But we will convey this message to when next meeting occur.
    3. SCCC Chair
      1. We are currently open to any proposal. Be sure to send your proposal to the Chair of SCCC via email. If you have any question, please contact Leila for more details.
  4. CRO/DRO Introduction
    1. Both CRO and DRO ratified in the last TCM
    2. CRO/DRO are considering to make the nomination process online.
  5. Constitutional Amendments (2nd vote)
    1. BIRT the following changes be made regarding the Constitutional Review Committee. These changes would come into effect in September 2017.
      1. See attached document with highlighted changes (“Constitutional Amendments: CRC”)
        Motioned: Nathan Chan
        Seconded: David Oliver
      2. Call the question
        Motion Passed
  6. Motions
    1. BIRT an election not be held in any capacity to fill the presently vacant position of Female Head of Arts for the remainder of the 2016-2017 school year.
    2. BIFRT the position of Female Head of Arts remain vacant until a candidate is elected for the 2017-2018 school year in the scheduled Winter Elections.
      Motioned: Nish Chankar
      Seconded: Joudy Sarraj
    3. Call the question – Passed
      Motion Passed
  7. Other Business
  8. Meeting Adjourned
    1. Passed – 8:47pm